AIVahan International Inc. (“AIVahan”, “we”, “our”, or “us”) is committed to protecting the privacy, confidentiality, and responsible handling of personal information entrusted to us.

This Privacy Policy explains how we collect, use, disclose, and protect personal information in accordance with applicable privacy laws, including British Columbia’s Personal Information Protection Act (PIPA) and other applicable Canadian privacy legislation.

1. Privacy Principles

We are guided by the following privacy principles:

• Transparency: We are open about how we collect and use personal information.
• Consent: We collect, use, and disclose personal information with consent, except where legally permitted otherwise.
• Purpose Limitation: We only collect information necessary for identified purposes.
• Accountability: We are responsible for personal information under our control.
• Security: We protect personal information using reasonable safeguards appropriate to the sensitivity of the information.
• Access & Accuracy: Individuals may request access to and correction of their personal information.

2. Scope of This Policy

This Privacy Policy applies to:

• Our website and online presence
• AI consulting and advisory services
• AI readiness assessments and evaluations
• Workshops, training programs, and events
• Educational content and engagements
• Any related services operated by AIVahan International Inc.

3. Information We Collect

3.1 Information You Provide

We may collect personal information that you voluntarily provide, including:

• Name
• Email address
• Phone number
• Organization name
• Job title
• Communication preferences
• Consultation requests
• Workshop and event registrations
• AI readiness assessment responses
• Survey responses
• Any information submitted through forms, email, or direct communication
• Information shared during consulting or advisory engagements

3.2 Information Collected Automatically

When you visit our website, certain technical information may be collected automatically through WordPress infrastructure, Namecheap hosting services, and Google Site Kit and related Google services.

This may include:

• IP address (for security and system operations)
• Browser type and version
• Device type and operating system
• Pages visited and time spent on pages
• Referring website or source
• Date and time of access
• General usage patterns
• Cookies or similar technologies (depending on browser settings and third-party tools)

4. How We Use Information

We use personal information to:

• Provide AI consulting, advisory, and implementation services
• Conduct AI readiness assessments and organizational evaluations
• Deliver workshops, training, and educational programs
• Respond to inquiries and client requests
• Improve services, methodologies, and user experience
• Analyze website performance and engagement
• Maintain security and prevent fraud or misuse
• Comply with legal and regulatory obligations

5. Artificial Intelligence and Data Use

AIVahan provides AI consulting, governance advisory, education, and technology implementation services.

We may use artificial intelligence systems to support:

• Data analysis and summarization
• Workflow automation
• Assessment generation and reporting
• Content generation and decision support

Important AI Notice

• AI-generated outputs may contain inaccuracies, omissions, or biases.
• Outputs are intended for informational and decision-support purposes only.
• AI outputs must not be relied upon as the sole basis for high-impact decisions, including legal, financial, employment, healthcare, regulatory, or compliance-related decisions.
• Human oversight remains an essential part of our services.

Data Training Commitment

We do not use client or user information to train publicly available artificial intelligence models without explicit consent.

6. Consent

We collect, use, and disclose personal information with consent, except where otherwise permitted or required by law.

Consent may be:

• Express (written, electronic, or verbal)
• Implied through voluntary provision of information

You may withdraw consent at any time, subject to legal or contractual restrictions.

Withdrawing consent may limit our ability to provide certain services.

7. Disclosure of Information

We do not sell personal information.

We may disclose personal information:

• With your consent
• To trusted service providers supporting operations
• To cloud and hosting providers
• To professional advisors and contractors
• If required by law or legal process
• To protect rights, safety, or security
• In connection with a business transaction (e.g., restructuring, merger), if applicable

8. Third-Party Service Providers

We may use third-party providers to support our operations, including:

• WordPress platform services
• Namecheap hosting services
• Google services (via Google Site Kit, such as Analytics or Search Console where enabled)
• Cloud infrastructure providers
• Communication and productivity tools
• Professional service providers and contractors

These providers are permitted to process personal information only as necessary to perform services on our behalf.

9. Data Retention

We retain personal information only for as long as necessary to:

• Fulfill the purposes for which it was collected
• Provide ongoing services
• Comply with legal, regulatory, and contractual obligations
• Resolve disputes and enforce agreements

Retention periods vary depending on the type and context of information.

10. Data Security

We implement reasonable administrative, technical, and organizational safeguards to protect personal information.

These measures are designed to reduce risks of unauthorized access, disclosure, alteration, or destruction.

No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

11. International Data Transfers

Personal information may be processed or stored in Canada, the United States, or other jurisdictions where our service providers operate.

By using our services, you acknowledge and consent to such cross-border data transfers where applicable.

12. Access and Correction Rights

Subject to applicable law, individuals may:

• Request access to their personal information
• Request correction of inaccurate or incomplete information
• Request information about how their data is used and disclosed

Requests must be submitted in writing.

13. Website Practices

13.1 Email Communications

We may store emails and communications sent to us for response, service delivery, and record-keeping purposes.

13.2 Cookies and Analytics

Our website may use cookies or similar technologies through third-party services such as Google Site Site Kit to understand website usage and improve performance.

You may disable cookies in your browser settings, but some features may not function properly.

13.3 External Links

Our website may contain links to external websites. We are not responsible for their privacy practices or content.

14. Security and System Logs

For security and operational purposes, our hosting and infrastructure providers may collect technical logs such as IP address, access time, and browser information.

These logs are used to maintain system integrity, security, and performance.

15. Privacy Officer & Complaints

We are responsible for ensuring compliance with this Privacy Policy and applicable privacy laws.

If you have questions, concerns, or complaints regarding your personal information, you may contact us at:

AIVahan International Inc.
Victoria, British Columbia, Canada
Email: info@aivahan.com

We will make reasonable efforts to resolve concerns.

16. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.

Effective Date: January 1, 2026

17. Contact Us

AIVahan International Inc.
Victoria, British Columbia, Canada
Email: info@aivahan.com